Job Summary:
The Head - Administration is responsible for leading and managing all administrative functions to ensure seamless day-to-day operations across the organization. The role focuses on facility management, vendor governance, statutory compliance, cost optimization, and implementation of administrative policies and SOPs. The incumbent will collaborate closely with cross-functional teams to ensure operational efficiency, safety, and compliance with organizational and regulatory standards.
Key Responsibilities:
- Lead and oversee end-to-end administrative operations across all locations.
- Manage facility operations including infrastructure, utilities, housekeeping, and security.
- Ensure compliance with statutory regulations, licenses, and local authority requirements.
- Develop, implement, and monitor administrative policies, SOPs, and process improvements.
- Handle vendor management including selection, negotiations, contracts, and SLA monitoring.
- Drive cost optimization initiatives and manage administrative budgets effectively.
- Oversee asset management, inventory control, and procurement processes.
- Ensure workplace safety, hygiene, and compliance with applicable standards (especially healthcare norms if applicable).
- Coordinate with HR, Finance, and Operations teams for smooth organizational functioning.
- Manage travel, logistics, and fleet operations (if applicable).
- Monitor and improve service quality across all administrative functions.
Key Skills & Competencies:
- Strong leadership and team management capabilities
- Expertise in facility and infrastructure management
- Vendor management and negotiation skills
- Strong understanding of statutory compliance and regulatory requirements
- Budgeting, cost control, and financial acumen
- Excellent problem-solving and decision-making skills
- Strong communication and stakeholder management skills
- Ability to drive process improvements and operational efficiency
Educational Qualification:
- Bachelor's degree in business administration, Management, or a related field
- Master's degree / MBA in Administration, Operations, or Management (preferred)
