what personal data do we collect about you? why do we need your personal data? how long do we keep your personal data?

what personal data do we collect about you?

As a candidate, we collect and process personal data about you such as:

  • Identification information – we may process your name, contact information (including email, home address, home phone number and mobile phone number), citizenship & country of residence, date of birth, gender, digital signature, languages spoken and nationality & immigration status (and information from related documents).
  • CV/resumes and other recruitment information – we may process your CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).  We may also process details in references about you that we receive from third parties.
  • Compensation and benefits information – we may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments and benefits.
  • Government issued identifiers – we may process government issued identifiers including (without limitation) PAN, Aadhar card, address proof, employment ID and driving license number, as legally required.
  • Information about you available from third parties - including the results of any state criminal record checks, credit checks and/or financial sanctions checks.
  • Photographs and video footage – when participating in recruitment-related events, meetings, conferences etc., we may process photographs or videos of you.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. Where we are legally required to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons (client specific drug test also applies)
  • Information you choose to share with us – we may process additional personal data if you choose to share that with us.

This data may be obtained directly from you, from the public domain or from third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.

why do we need your personal data?

Randstad processes your personal data only for the purposes specified below:

  • To provide our Services to you (including matching and proposing you to clients, interviews, assessments): For example, we may process your personal data to recommend jobs to you based on your profile and enable our consultants to provide you with tailored job opportunities, career advice, reskilling options, inclusiveness, suggest additional training where necessary and introduce you to hiring managers. The processing of your data and the use of automated systems is necessary to provide you with the matching services, and is therefore based on (pre-) contractual necessity
  • Training and updating of systems/statistical purposes. Some of the systems that we use to provide our Services are based on machine learning technology. In order for that technology to function reliably, it needs to be trained and updated on the basis of existing data. We may also process personal data in an aggregated manner for statistical purposes: Based on our legitimate interest in training and updating our systems. We have implemented mitigating measures to limit the privacy impact, such as de-identification and an easy opt-out in your choices;
  • Dispute management and litigation: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include the protection of company assets, protecting its legal interests and managing legal claims, disputes and/or grievances;
  • To conduct checks to verify your suitability for placements: we may carry out criminal record checks, credit checks and verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.
  • Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements): Processing is necessary for compliance with employment and social security legal obligations;
  • Events: Based on our legitimate interest in maintaining a good relationship with our community of candidates and promoting our services by inviting you to our events;
  • Facilities, security and contingency planning purposes: Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include safeguarding and securing our assets, our facilities, our information systems and our people;
  • To conduct corporate transactions (including mergers, acquisitions and divestments): Processing is necessary for the purpose of the legitimate interests pursued by Randstad, which include Randstad’s interest in developing its business through mergers, acquisitions and divestments;

how long do we keep your personal data?

If we have placed you in a permanent role or temporary assignment successfully, we will retain your personal data for 5 years from the date your permanent role begins or the last day you worked on temporary assignment, as relevant.  Otherwise we will retain your personal data for 3 years from the date we created your record in our database.  If applicable, we will retain certain pay-related and other financial information for 7 years in order to comply with our legal obligations.

In any event, we may keep your personal data for longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute or if we are required to do so by any applicable law or regulation