account payable p2p.

per PO terms and agreed business rules
● Ensure that invoices are processed within agreed SLAs. Identify outlier
cases and flag them to the Invoice Processing Executive along with
reasons for delay
● Verify the expense type of non-PO expenses as per delegation of
authority and add additional approvers if needed
● Verify the supporting documents for travel expense claims and adjust the
deviations if applicable. Inform employee in case of any deviations
● Receive, document and archive the invoices received
● Prepare debit and credit notes
● Ensure immediate action on all customer queries & no backlog under
regular operations. Inform user in case of any delay and share reason and
revised time of delivery
● Post the invoices in the system
● Post entries against the invoice in SAP
● Timely generation and circulation of invoice processing related reports
● Maintain adequate document trail and records
● Adhere to the instructions set out in the process manuals and inform theAccounts Payable Lead in case process step(s) is outdated
Classification | External Payment Processing – Staff:
Purpose Ensure timely and accurate processing of payment requests
 Make timely payments to the respective vendors/ employees with regards to
outstanding invoices/ advance requests
 Create & check proposal for domestic & foreign payments. Ensure proper
controls are put in place
 Prepare the required documentation set to be sent to the bank to initiate
foreign payments. Coordinate will all the stakeholders to ensure that all
certificates are received on time
 Assist the Accounts Payable Lead in maintaining payment calendars
 Ensure zero ‘Compliance’ and ‘Financial’ defect in vendor payments
consistently
 Assess the fund availability in various units and inform the Accounts
Payable Lead in advance of insufficient funds that can halt the payments
 Inform units of fund requirements sufficiently in advance to allow them to
plan their cash flows better
 Maintain contacts with authorized approvers and ensure approvals on time to
avoid operational delays
 Liaise with internal and external stakeholders
 Timely generation and circulation of payment related reports
 Maintain adequate document trail and records